If you want to know which program I use frequently, I’d have to say Google Drive. Take notes and form surveys for my website while I’m at work. Whenever I’m working out with my buddies or planning a trip, I use it to keep track of the costs. You may use it to organize your life in an instant. You’ll be astonished to learn how much you didn’t know about Google drive! The advantages of using Google Drive will now be discussed.
Google Drive Search Tips
If you want to know which program I use frequently, I’d have to say Google Drive. Take notes and form surveys for my website while I’m at work. Whenever I’m working out with my buddies or planning a trip, I use it to keep track of the costs. You may use it to organize your life in an instant. You’ll be astonished to learn how much you didn’t know about Google drive! The advantages of using Google Drive will now be discussed.
Using the Keyboard Shortcuts
Are you looking for a strategy to simplify your Google Drive operations? Innumerable shortcuts are available, including:
- To create a new spreadsheet, press Shift + s.
- When you press shift + t, you may start a new document.
- To create a new presentation, press Shift + p.
- / = Perform a drive search.
- You can take several shortcuts. The Shift + / key combination on Chrome OS may be used to see the full list of these shortcuts. A complete list of shortcuts may be found here.
Distribute huge files to third parties
Consider Google Drive while attempting to reduce the size of your Gmail inbox. Large music or video recordings or sophisticated graphics cannot be sent over Gmail because of the 25 MB attachment size limit. You may transmit files up to 15 GB in size using Google Drive. Once the folder is created, and the file is uploaded, you may then share it.
Crop, mask, and border pictures
There are several options for editing a picture after adding it to a document. You should be able to accomplish it if you follow the directions. Many web services can take care of your finances. You may utilize them as well, and they’ll provide you with the most excellent service possible based on your needs. A large brand or corporation might also take advantage of these services.
Crop a Photo
Click the crop icon in your toolbar once you’ve selected the file in your presentation. Crop the image to your specifications by dragging the blue handles. After cropping, the image will be saved when you click on “ENTER.”
Mask Images
Masking is the process of reshaping a picture into a predetermined form. Drive-in slide presentations, not documents, are ideal for making edits.Shapes, callouts, arrows, and equations are the four mask types displayed on your screen. Fix the picture in one category. The image can be resized once it has been corrected.
Using the Image’s Borders
To enhance the visual appeal of a photograph, you may use colored borders. The line color symbol is shaped like a pencil and may be found by clicking on the image. After you’ve chosen your preferred color scheme, save the picture.
Personalize Your Drive’s Content
Google has recently made adjustments to the drive. The default view is changed from “list view” to the “grid view,” so all the documents will display in the large icons, not in a long list.
You can even change the settings of the items densely packed together; you change it to comfortable to cozy to compact. To make the changes, click on the gear icon and go on the settings option from the dropdown menu.
Save the Web Content Directly to Drive
Google has created an extension known as “Save to Google Drive.” This extension allows you to directly send the web content like images, documents, HTML5 audio, links, and video files to the drive-by simply by right-clicking. To enable this extension on your laptop or PC, download Google’s free browser extension. After downloading it, right-click on the web content you want to save. You can easily access the file through your drive.
Edit and Access the Documents Offline
There are times when you can’t access the internet, and in this situation, Google Drive is there for the rescue. Google Drive allows you to edit or access the files offline on your PC, desktop, on your iPhone, or any Android device. You can only require the internet to access the file but once done; you can switch to offline mode to make the editing. All the changes will restore once you restore your internet connection. Google advises you to stick with one particular device instead. Your data could be at risk.
Desktop
While using the desktop computer, the only thing to consider is the need to use the web browser while viewing and editing the files offline. So, if you want to use the feature, you have to download Google chrome. To start the editing offline, go on the Google browser, and on the right-hand corner, click on the gear icon.
iPad and iPhone
In IOS devices, you can edit specific files in offline mode. First, to enable the offline mode, you require the internet.
Check out the Revision History and Restore Previous Versions
It is a unique and fantastic feature of Google drive. It will allow looking at all the changes done in Google drive. You can even revert to the earlier versions of your file. You can go for a quick scan of all the activities, and you don’t require to go into the details from the dropdown menu. A panel on the right-hand side of the screen will display all the changes and who made them.
To check out the revision history in detail, go on the file menu and choose the “See revision history.” From there, you can check out the details of the revision history. Don’t worry about revising it; you won’t eliminate any version. Google Drive will keep the history revisions for 100 revisions or 30 days. After that, to save the space, it will merge the changes based on the size of the modification or age of the file in the process known as “Revision Pruning.” If you want to keep the revisions for a longer time, say for the file which is updated many times in a day by different people, you can also mark the individual Google drive documents to keep the versions.
Set Drive as the default Document Location
Are you thinking of streamlining your cloud storage experience? You can set Google Drive as your default save location for all your files on your laptop, PC, or Smartphone.
For Windows User: check out the documents folder on your laptop or desktop and right-click on that specific document. Now, from the dropdown menu, select the “properties” option. After that, click on the “Include a Folder…” and search for your folder on Google drive. From the library location, select the “Google drive” option and choose the option “Set save location.” To apply all the changes mentioned above, click on the “Apply” option, and you are good to go!!
Search by Who Shared With or By Name of Owner
You can easily share the cloud-based documents, but managing the files on Google drive is not an easy task to do. At least you should have ideas about how to search for the parameters. On the desktop, in the more search tool, you have two ways to filter the search based on people.
Shared With: Documents or files that a specific person shares. Also, not forget, you must have the email address of that particular person to search for the information.
Owner: You search for the files which you, not owned by you own, or those which a particular person owns. Though, you will require an email address.
In this method, Google won’t auto-complete the email address that is mentioned in your contact list. Google contact is a new feature of Gmail. However, if you use specific search commands apart from the more search tools, you can undoubtedly get the auto-suggestions, and on the phone, you can search for the owner.
Search by Inside Files or Title
If you type any word on Google drive, it will search for that specific word or the name or the content. While it is easy to go through the text files, people don’t know that Google Drive has an in-built feature of Optical Character Recognition (OCR). This feature reads the text in the images and searches texts within the PDFs.
Besides this, Google’s innovative algorithm also searches the content of an image. This is of great use, but sometimes it can lead to cluttered results. If you are looking for the file title and not the entire file, go for the advanced search tool to get the item name box. It will show you the results with all the files that contain that specific word but not the content.
